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    7. b.    
BAYTOWN CITY COUNCIL MEETING
Meeting Date: 07/22/2021  
Subject:    Consider an ordinance authorizing the purchase of commercial office furniture for the Municipal Service Center Renovation Project.
Prepared for: Frank Simoneaux
Prepared by: Andrea Brinkley, Public Works/Engineering/BAWA
Department: Public Works/Engineering/BAWA  

Information
ITEM
Consider an ordinance authorizing the purchase of commercial office furniture for the Municipal Service Center Renovation Project.
PREFACE
This proposed ordinance authorizes the purchase of commercial office furniture for the Municipal Service Renovation Project, from The Luck Company, an approved vendor with the Omnia Partners Cooperative Program (Omnia), via Contract Nos. R191813 and R191801 in the amount of $35,968.24.

The Luck Company is an approved vendor through Omnia, and the City of Baytown is a member with of Omnia, and can access the contracts with the supplying companies, AIS and OFS.  The cooperative agreement has already been competitively bid, through which the City is receiving the deepest discounts from list prices by the manufacturers.  The Luck Company serves as required intermediary to the Omnia Partners cooperative organization, and provides detailed drawings and size specifications; specifies the correct configuration of the furniture and equipment, ensuring that data and electrical connections, are correctly located; takes delivery from the factories; stores if required due to delays on site; moves the furnishings into the facility; and assembles and installs the furniture, including making any minor repairs.
 
The Municipal Service Renovation is close to completion, and is set to house staff in a new area of the building, as additional staff has been added to the department.  The renovation includes new offices and work areas, a breakroom/conference room, and a large conference room.  The initial furniture purchase of $46,369.69, was initiated to stay ahead of cost increases that were set to be imposed on July 1, 2021, and included office desks, task chairs, break room tables and chairs, which are items required for the staff operations and have a lead time of 8 weeks.  This recommended purchase of $35,968.24 includes a large conference room table and conference room chairs, task chairs and the cost of installation of all furniture items in both orders.  The total cost of all furniture purchases is $82,337.93.

Fiscal Impact
Fiscal Year: 2021
Acct Code: 35110-85001-PBSF3000-85001
Source of Funds (Operating/Capital/Bonds): CIP
Funds Budgeted Y/N: Y
Amount Needed: $35,968.24
Fiscal Impact (Additional Information):
Attachments
Ordinance - Furniture Purchase
Exhibit A - Furniture Quote
Exhibit B - Purchased Furniture
Indebtedness Certification

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