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    4. e.    
BAYTOWN CITY COUNCIL MEETING
Meeting Date: 07/08/2021  
Subject:    Consider Authorizing the Negotiation of Joint Election Agreement with Chambers County
Prepared for: Angela Jackson Prepared by: Karen Horner, Legal
Department: City Clerk's Office  

Information
ITEM
Consider an ordinance authorizing the City Manager to negotiate and execute a Joint Election Agreement with Chambers County, Texas, for the Municipal and Special Elections to be held on November 2, 2021.
PREFACE
This proposed ordinance authorizes the City Manager to negotiate and execute a Joint Election Agreement with Chambers County for the Municipal and Special Elections to be held on November 2, 2021, in an amount not to exceed $30,000.00, under terms and conditions deemed acceptable to the City Manager and the City Attorney.

This elections will include the office of Mayor, the street maintenance sales tax, and Charter amendments. 

In the past, the County was responsible for the following under the agreement:
  • the voting equipment and supplies for early voting (EV) by personal appearance and mail; and for Election Day (ED);
  • the polling places for EV and ED, election personnel and set-up of the polling places for EV and ED; this is the first election for the City with Chambers County that will utilize county-wide polling locations on Election Day;
  • the appointment of the Early Voting Ballot Board and the employment of staff to program and operate the automatic tabulating equipment;
  • the establishment and organization of the Central Counting Station; and
  • the compensation for the election workers, which will be reimbursed, in part, by the City.
Also in the past, the City was responsible for the following under the agreement:
  • furnishing the County with a list of race titles in four languages (English, Spanish, Vietnamese & Chinese - traditional);
  • furnishing the County with list of candidates' names and ballot positions;
  • verifying jurisdictional boundaries and streets;
  • preparing, posting and publishing any and all notices required by state law;
  • preparing election notices, orders and other election related documents; and
  • canvassing election results.
The City will pay a pro-rata share of the total costs of the Joint Election of which the final determination will be decided once the election is completed. 

Fiscal Impact
Fiscal Year: 2020-21
Acct Code: 11710-74070
Source of Funds (Operating/Capital/Bonds): Operating
Funds Budgeted Y/N: Y
Amount Needed: 10,000.00
Fiscal Impact (Additional Information):
 
Fiscal Year: 2021-22
Acct Code: 11710-74070
Source of Funds (Operating/Capital/Bonds): Operating
Funds Budgeted Y/N: Y
Amount Needed: 20,000.00
Fiscal Impact (Additional Information):
Attachments
Chambers County Joint Election Agreement

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