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    2. b.    
ANIMAL CONTROL ADVISORY COMMITTEE
Meeting Date: 07/14/2021  
Subject:    Policy regarding the conduct of city business through written communication on personal communication accounts/devices.
Prepared for: Karen Horner Prepared by: Leticia Brysch, City Clerk's Office
Department: Legal  

Information
ITEM
Receive an overview of the City's policy regarding the conduct of city business through written communication on personal communication accounts/devices.
PREFACE
Council adopted a policy regarding the conduct of city business through written communication on personal communication accounts/devices.

Because city-related email and text messages are subject to public disclosure regardless of whether they are processed through phones, computers, or email servers of the city, the City Council established a policy to ensure public access to those records.  Specifically, the new policy, which applies to the City Council as well as members of its boards and commissions, requires the following:
 
1.city-provided accounts be used to conduct city business; and
2.the forwarding of any electronic communication received on a non-city account to the appropriate city-provided account.

Ultimately, this process will ensure not only that the conduct of City business is performed in an open and transparent manner but also that records are retained in accordance with law.

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