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    3. c.    
BAYTOWN CITY COUNCIL MEETING
Meeting Date: 06/25/2020  
Subject:    Joint Election Agreement with Chambers County, Texas
Prepared for: Leticia Brysch Prepared by: Leticia Brysch, City Clerk's Office
Department: City Clerk's Office  

Information
ITEM
Consider an ordinance authorizing the City Manager to negotiate and execute a Joint Election Agreement with Chambers County, Texas, for the Municipal Election to be held on November 3, 2020.
PREFACE
This proposed ordinance authorizes the City Manager to negotiate and execute a Joint Election Agreement with Chambers County for the Municipal Election to be held on November 3, 2020, in an amount not to exceed $25,000, under terms and conditions deemed acceptable to the City Manager and the Interim City Attorney.

This election will include the (i) election of Single-Member District Nos. Four,Five and Six. 

In the past, the County was responsible for the following under the agreement:
  • the voting equipment and supplies for early voting (EV) by personal appearance and mail; and for Election Day (ED);
  • the polling places for EV and ED, election personnel and set-up of the polling places for EV and ED;
  • the appointment of the Early Voting Ballot Board and the employment of staff to program and operate the automatic tabulating equipment;
  • the establishment and organization of the Central Counting Station; and
  • the compensation for the election workers, which will be reimbursed, in part, by the City.
Also in the past, the City was responsible for the following under the agreement:
  • furnishing the County with a list of race titles in four languages (English and Spanish);
  • furnishing the County with list of candidates' names and ballot positions;
  • verifying jurisdictional boundaries and streets;
  • preparing, posting and publishing any and all notices required by state law;
  • preparing election notices, orders and other election related documents; and
  • canvassing election results.
The City will pay a pro-rata share of the total costs of the Joint Election of which the final determination will be decided once the election is completed. 
RECOMMENDATION
Staff recommends approval.

Fiscal Impact
Fiscal Year: 2019-2020
Acct Code: 11710-74070
Source of Funds (Operating/Capital/Bonds): Operating
Funds Budgeted Y/N: Y
Amount Needed: $10,000
Fiscal Impact (Additional Information):
 
Fiscal Year: 2020-2021
Acct Code: 11710-74070
Source of Funds (Operating/Capital/Bonds): Operating
Funds Budgeted Y/N: Y
Amount Needed: $15,000
Fiscal Impact (Additional Information):
Attachments
Ordinance - Joint Election Agreement with Chambers County

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