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    7. b.    
Meeting Date: 05/14/2020  
Subject:    Consider authorizing a professional service agreement for the Facility Mater Plan Project
Prepared for: Andrea Brinkley
Prepared by: Linda Newsted, Public Works/Engineering/BAWA
Department: Public Works/Engineering/BAWA  

Consider an ordinance authorizing a Professional Service Agreement for a Facility Master Plan Project with Johnston, LLC.
This proposed ordinance authorizes a professional service agreement with Johnston, LLC, for a Facility Master Plan Project  in an amount not to exceed $350,310.00.

The City of Baytown has 44 buildings spread through 34 square miles.  The objective of the Facility Master Plan is to provide the City of Baytown with the necessary information to effectively improve and maintain buildings with consideration to facility conditions, code compliance, use of space and future growth needs.  The Facilities Master Plan will be completed in two phases: Phase 1 - Facility Assessment, and Phase 2 - City Growth and Space Utilization. 

Phase 1 will provide a Facility Assessment deliverable with a “current state of building facilities” which will document deficiencies and needed repairs, cost estimates and prioritization of projects. The Assessment will provide a recommended Capital Improvement Plan (CIP) based on priority and budgets in a five (5) and ten (10) year forecast.

Phase 2 consists of City Growth and Space Utilization Recommendations.  Baytown has identified eight priority buildings to review current facilities operations and future anticipated growth of current departments.  These buildings include:
  • City Hall                        2401 Market Street
  • Community Center       2407 Market Street
  • Health                           220 W Defee Street
  • Municipal Courts          3120 N Main Street
  • Public Works                2123 Market Street
  • Sterling Library             1 Mary Elizabeth Wilbanks Ave.
  • Traffic                           2103 Market Street
  • Utility Billing                  2505 Market Street
Johnston will develop a program for each facility to determine and/or define the criteria to develop a design solution that will provide the best use of space and create operational efficiencies across multiple locations, and using the information provided in the Facility Assessment Report to make final recommendations based on current conditions, functional program, and code requirements to provide solutions in the best interest of the City.

The final recommendations will be provided to City Council by the end of 2020.  The recommendations will outline the Facility Condition Assessment methodology, findings, Capital Improvement Plan and Master Plan.  The recommendations will focus on describing how the recommended Capital Improvement Plan for buildings will target those projects and goals to meet the City’s most critical building facility needs first, and how it and the CIP will have a measurable impact on reducing the deferred maintenance backlog and create more predictable maintenance costs. 
Staff recommends approval.

Fiscal Impact
Fiscal Year: 2020
Acct Code: 101-1190-11910-74021
Source of Funds (Operating/Capital/Bonds):
Funds Budgeted Y/N: Y
Amount Needed: 350,310.00
Fiscal Impact (Additional Information):
Ordinance - PSA for Facility Master Plan
Exhibit A - PSA for Facilities Master Plan

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