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BAYTOWN CITY COUNCIL MEETING
Consider authorizing a professional service agreement for the Facility Mater Plan Project
Linda Newsted, Public Works/Engineering/BAWA
Consider an ordinance authorizing a Professional Service Agreement for a Facility Master Plan Project with Johnston, LLC.
This proposed ordinance authorizes a professional service agreement with Johnston, LLC, for a Facility Master Plan Project in an amount not to exceed $350,310.00.
The City of Baytown has 44 buildings spread through 34 square miles. The objective of the Facility Master Plan is to provide the City of Baytown with the necessary information to effectively improve and maintain buildings with consideration to facility conditions, code compliance, use of space and future growth needs. The Facilities Master Plan will be completed in two phases: Phase 1 - Facility Assessment, and Phase 2 - City Growth and Space Utilization.
Phase 1 will provide a Facility Assessment deliverable with a “current state of building facilities” which will document deficiencies and needed repairs, cost estimates and prioritization of projects. The Assessment will provide a recommended Capital Improvement Plan (CIP) based on priority and budgets in a five (5) and ten (10) year forecast.
Phase 2 consists of City Growth and Space Utilization Recommendations. Baytown has identified eight priority buildings to review current facilities operations and future anticipated growth of current departments. These buildings include:
City Hall 2401 Market Street
Community Center 2407 Market Street
Health 220 W Defee Street
Municipal Courts 3120 N Main Street
Public Works 2123 Market Street
Sterling Library 1 Mary Elizabeth Wilbanks Ave.
Traffic 2103 Market Street
Utility Billing 2505 Market Street
Johnston will develop a program for each facility to determine and/or define the criteria to develop a design solution that will provide the best use of space and create operational efficiencies across multiple locations, and using the information provided in the Facility Assessment Report to make final recommendations based on current conditions, functional program, and code requirements to provide solutions in the best interest of the City.
The final recommendations will be provided to City Council by the end of 2020. The recommendations will outline the Facility Condition Assessment methodology, findings, Capital Improvement Plan and Master Plan. The recommendations will focus on describing how the recommended Capital Improvement Plan for buildings will target those projects and goals to meet the City’s most critical building facility needs first, and how it and the CIP will have a measurable impact on reducing the deferred maintenance backlog and create more predictable maintenance costs.
Staff recommends approval.
Source of Funds (Operating/Capital/Bonds):
Funds Budgeted Y/N:
Fiscal Impact (Additional Information):
Ordinance - PSA for Facility Master Plan
Exhibit A - PSA for Facilities Master Plan
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